Federation University Australia AI acknowledgement

The rules at a glance

When you need one

Any use of GenAI tools, including creating content, brainstorming, editing code or writing for spelling/grammar/structure, and translating text. Failure to acknowledge each use may be academic misconduct.

Framework

Federation University Artificial Intelligence Learning and Teaching ASSURE Framework (assessments split into Independent Capability and Integrated Application tasks)

Where it goes

Acknowledgement statement and/or transcript in an appendix after the reference list, bibliography or works cited list.

Prompts and outputs

Save the prompts, outputs and a copy of the full conversation (e.g. in a Word document) in case you must include a transcript in the appendix. The AI Guidelines also recommend keeping drafts and prompts as evidence of authentic learning.

Referencing

Also reference GenAI use according to your referencing style; see FedCite for style-specific guidance and examples (no example given in these sources).

Must include

• name and URL of the GenAI tool
• how you used or modified the GenAI output
• prompt(s) used and any reprompting to refine the output
• transcript of the session (where required)
• for research: tool version and date of interaction may be included

Also note

• Always seek permission from lecturers, coordinators or supervisors before using GenAI in any way
• Independent Capability assessment tasks must be invigilated
• GenAI cannot be a co-author; authors are fully responsible for content
• Researchers must not use GenAI to assess peer-review material (grants, manuscripts, theses, ethics applications)
• HDR candidates must not use GenAI to draft the thesis entirely or interpret data entirely, nor to process examiner reports
• Do not upload personal, confidential, Indigenous cultural or copyrighted data into commercial GenAI tools
• Using GenAI to produce work without proper acknowledgement is treated as deliberate cheating